Job Vacancy: Finance & Admin Officer
POST DETAILS:
Post Title: Finance & Admin Officer
Location: London
Salary: £28k-£30k per annum DOE
Hours: Full-time, 36 Hours per week
Reporting to: Senior Management Team (SMT) – CEO, Director of Operations & Director of Development
JOB SUMMARY:
The Finance & Admin Officer will support the Rio Ferdinand Foundation’s SMT and regional teams with key areas of responsibility around financial administration, supporting internal and external communications and planning, travel arrangements and general administration tasks.
Key responsibilities include:
Financial Administration:
Supporting the Director of Development with
Day-to-day financial administration
Monthly cash flow reconciliations against bank statements
Processing monthly expenses and petty cash claims
Preparing financial claims and reporting for donors and partners
Preparing financial reporting info for the board and audit committee
Communications & Planning:
Supporting the SMT with preparation of board and audit committee papers and materials, minutes and actions
Supporting the SMT with staff onboarding and administration, editing and sharing contracts, new starter forms etc.
Supporting the SMT with writing and editing documents and presentations and arranging online and in-person meetings as required.
Overseeing the info@ general email address forwarding queries to relevant team members
Supporting internal communications between regional teams attending and minuting weekly regional leads meetings and arranging other online meetings.
Supporting regional teams with planning events including booking venues, caterers, photographers and other suppliers, sourcing equipment where required, and managing invites/booking systems and guestlists
Ordering equipment, stationery, merchandise items and staff kit
Supporting production of quality of external publications, assets, marketing materials and digital content, including website and social media as required.
Support to the maintenance of the Foundation’s event planning system.
Support to creating and maintaining a centralised database of Foundation partners and key contacts.
Supporting training delivery and administration by booking venues, arranging workbooks and equipment, collating learner information and posting certificates.
Travel Arrangements:
Supporting the SMT with booking travel and accommodation arrangements as required
Supporting regional teams by booking travel and accommodation arrangements for events or Foundation away days.
Supporting Ambassadors and guest speakers with travel and accommodation arrangements as required.
General/Other
Maintain an efficient online filing system, keeping files up to date or archiving where appropriate
Saving photo and video content on the Foundation share point and sourcing for team members as required.
Identify opportunities to improve efficiency and report to the SMT as appropriate
Coordinate annual leave and HR administration as required
Person Specification:
This is a pivotal role for the entire Foundation team supporting all colleagues to be more efficient and effective in their roles and responsibilities. The ideal candidate will need skills and experience in:
Financial administration (desirably within a charity)
Administration experience supporting remote teams
Minute taking
IT Skills including MS Office
Experience using the Xero accounting software (desirable)
Strong communication skills
Event planning/support
At Rio Ferdinand Foundation, we are committed to working in a diverse organisation and strive to provide equality of opportunity for all. We encourage and welcome applications from individuals, regardless of age, disability, sex, sexual orientation, gender reassignment or identity, pregnancy and maternity, race, religion or belief and marriage and civil partnership. If as a disabled applicant (as defined under the Equality Act 2010) you would like to request that your application is considered under our Guaranteed Interview Scheme (GIS) please let us know. As part of our commitment to safeguarding, successful candidates will be subject to an enhanced Access NI. Applicants must be able to provide proof of eligibility to work in the UK.
Application Deadline: Monday March 10th 2025
Please note, the vacancy will be closed when we have received a suitable volume of applications. We would therefore encourage you to apply at the earliest opportunity.
Please forward a copy of your CV and covering letter to taylor@rioferdinandfoundation.com by close of business on Monday March 10th 2025.
You can download the job description here.